Finance & Administration Manager - Thornham Magna Jobs Urgent Vacancy

Job Description

Job description

Beyond The Wall Finance & Administration Manager

Position: Finance and Administration Manager

Salary: £24,000 – £26,000 per annum depending on experience

Hours: 35 hours (7 hours per day)

Days: Monday – Friday

Holiday allowance: 20 days plus bank holidays

Location: On-site, this role is not suitable for remote working

Probationary period: 6 Months

Contract type: Permanent

Closing Date: 11th October 2024 12pm

Start Date: 1st December 2024 (this can be negotiated)

About us

Beyond The Wall is a charity based in the Walled Garden at Thornham Walks, Near Eye, Suffolk.

We are a not for profit organisation which means all funds raised go to meet the needs of our members. We work with people aged 18 + who have a learning disability, autism or a mental health condition.

Our aim is to provide purposeful work related activities which build life skills, self confidence and independence. Our programme seeks to include stimulating lifelong learning opportunities, health and wellbeing and community inclusion.

We have a small team who all work to support our Members to get involved in all of our enterprises and activities. This role will support that team ensuring that their time is focused on providing our Members with the best outcome to their day.

Job Summary

We are seeking a finance and admin officer to join our small team. This role will be office based on -site, it is a requirement that the role be carried out on-site rather than remote working.

The successful candidate will be responsible for the effective management the majority of the organisations administrative tasks including general office management, financial tasks, payroll, maintaining current risk assessments and policies and generally supporting the Centre Manager in the running of the organisation.

Essential attributes experience or qualifications:

1. Hold a relevant bookkeeping qualification

2. Be confident maintaining financial records, budgeting and producing management accounts and reports, including payroll, bank reconciliations and HMRC.

3. Have experience of grant funded bodies/charities, preparing bids and claims.

4. Be self-motivated and comfortable working as part of small team.

5. A good communicator who can build important relationships and communicate effectively with clients, carers and a range of internal and external partners.

6. Ability to find solutions and efficient ways of working

7. Good knowledge of a wide range of financial policies and procedures.

8. Confidence and proficiency to learn and use new software including integrating software and understand new technologies.

Desirable attributes experience or qualifications:

1. Experience using web based programmes such as Canva.

2. Knowledge and experience of carrying out and writing risk assessments.

3. Have at least one year’s relevant experience in a charity finance role.

4. Experience of supporting the development of financial systems for small and growing companies.

5. Customer service experience

Additional Requirements:

1. Ability to work quickly and accurately.

2. Good concentration with an eye for detail.

3. Self-motivated, able to work unsupervised, to take initiative and to meet deadlines.

4. An ability to work as part of a small team.

5. Highly organised with good time-management.

6. Resilience and adaptability to a changing working environment.

7. Ability to work confidently and flexibly through periods of development.

8. Commitment to the values and vision of the organisation.

9. A non-judgmental attitude.

Key Responsibilities

Accounting & Financial Duties

• Sage Management: Keep Sage accounting software up to date with all transactions.
• Petty Cash Management: Ensure petty cash is correctly documented, reconciled and input into Sage on a monthly basis. Cash from petty cash to be paid into the bank as and when required.
• Monthly financial reports: ensure data is input to export monthly financial reports.
• Client Invoices: Issue invoices to students every half term and generate invoices for GCC students at the end of each period.
• Timesheets & Payroll: Process employee timesheets and manage payroll.
• Annual Leave Recording: Maintain accurate records of staff annual leave.
• Banking: Deposit funds at the bank as required
• Gift Aid: Manage gift aid claims and ensure timely submissions.
• Liaison with Accountant: Coordinate with the accountant for financial reviews and audits.
• Manage purchase invoices, paying in a timely manner.
• Manage pay pal account, total giving and sum up

Administrative Duties

• Trustee Board Support
• Draft agendas for trustee board meetings.
• Take and distribute minutes at trustee board meetings.
• Action items from trustee board meeting minutes.
• Maintain policies and procedures ensuring legislative information is correct and documents are reviewed annually.
• Maintain core business risk assessments reviewing as per the policy requirements
• Managing new referrals, service agreements
• Managing LA framework contracts and proving information for these when required.
• Funding and grants, seeking out and applying for potential funding and opportunities
• Communication, emails, phone calls managing social media presence, leaflets and literature about the organisation
• Managing our social media presence to engage with the public and answer any questions and build up our engagement in the community.
• Manage staff files contracts, references, DBS checks

Compliance:

• Ensure company information is current with Companies House.
• Maintain updated records with the Charities Commission.

Qualifications

• Proficiency in Sage or similar accounting software.
• Strong organisational skills with attention to detail.
• Experience in handling petty cash and preparing financial reports.
• Ability to manage payroll and process timesheets.
• Excellent written and verbal communication skills.
• Experience with administrative duties, including minute taking and agenda preparation.
• Familiarity with compliance requirements for Companies House and the Charities Commission.

Personal Attributes

• Reliable and able to work independently.
• Strong numerical and analytical skills.
• Discreet and able to handle confidential information.
• Proactive with a can-do attitude.